Office Administrator

Office Administrator (Part time, M-F 9am-2pm)

BTU Analytics is a team of curious, highly driven individuals who want to figure out the answers to the most complex questions in the energy industry.  Our business is to deliver critical, timely analysis of fundamental information to our client base of private equity, producers, midstream companies and end users through thoughtful products and customized analytics.  The company was born out of a desire to innovate and analyze what matters to the market now and in the future.  Team members at BTU Analytics are given the opportunity to explore the energy industry from the unique perspective of advising the most influential participants in the market.

Job Responsibilities

Being an Office Administrator at BTU Analytics requires a highly proactive nature in order to anticipate challenges within the office and plan ways to mitigate them in advance. Those challenges may come in the form or office supply procurement, invoicing, collections of overdue AR, managing and paying AP, answering and directing phone calls, taking deliveries, arranging in-office meals, ensuring a clean and organized office environment, posting reports to BTU’s website, setting up BTU clients with access to services, creating custom maps, setting up and sending bi-weekly Energy Market Commentary emails, new-hire on boarding and various other duties.

The Office Administrator will typically be called upon to assist in a variety of situations. The knowledge base of our team grows from collaboration and shared experience, so regular, reliable attendance, a proactive nature and willingness to learn from others is a must.  The flexibility of our team is a key differentiator for BTU Analytics, so effective professional communication and maintaining healthy working relationships with co-workers as individual and team priorities shift is essential.  The right candidate will be comfortable with customer service in addition to all the technical and interpersonal skills necessary to manage daily office operations.

Competencies Desired

  • Attention to detail
  • A “client-first” and “helper” mentality
  • Ability to handle multiple tasks simultaneously, working independently and as part of a team
  • Proactive nature, willingness to learn, and taking ownership of tasks
  • Basic accounting, AP and AR knowledge

Qualifications

  • Bachelors or Associates degree preferred
  • Proficient in QuickBooks, Microsoft Excel and Outlook
  • 1+ years’ experience in executive assistant, AP, AR, office administrator, reception or other similar professional setting

Please send cover letter and resume to careers@btuanalytics.com